Organising a Private Event - Party or Function?

Need to know that the Live Artist or DJ that you book will perform according to your brief?

Please complete the form below with as much information as possible about your Special Event Wish List.

When you book Live Entertainment for your special event with us, we will provide you with a Special Event Check List that will detail all your Event Needs to ensure that your special event is just as you imagined! Let us know what you want and we will organise for you!

Logistics

  • Stage Size
  • Stage Location
  • Venue Noise Restrictions
  • Stage Power Source
  • Stage Power Location
  • Dance Floor Size
  • Dance Floor Location
  • Loading Dock Location
  • Loading Dock Proximity to Parking and the Event Venue and Stage
  • Flat Load or Stairs and Lift
  • Changing Room location and facilities provided
  • Name of person at the Venue responsible to meet, induct and direct for set up
  • What time can the artist get access to the Event Venue?

Sound Equipment - Production

  • Is there an In House PA?
  • If Yes, can the Function Manager provide Specs?
  • Can the Artist bring their OWN Production?
  • Is there Lighting set up in the Event Room?
  • Do you have special lighting requirements?
  • Do you need a Microphone for Speeches?
  • Do you need a Microphone for special performances?
  • Where can the Artist set up the equipment?
  • Can the venue provide a table and chair to use in the Production set up?

Special Songs

  • Will you have a special Event playlist on your iPhone ready for the Artist?
  • Will you have a special Event playlist printed ready for the Artist with songs to play, what times and for
  • what purpose so that the Artist can make sure the song is played through their PA at the right moment?
  • Does the Artist need the facility to plug your iPhone into their mixing desk via headphone socket?

Event Schedule Blueprint

  • Guests Arrive
  • Serving Canapes
  • Pre Dinner Cocktails
  • Guests seated for Dinner
  • Dinner Served
  • Presentation
  • Speeches
  • Music Start
  • Event Activity
  • Music Finish

Event Management

  • Name of Person to Report To Upon Arrival
  • Name of MC
  • Name of Person looking after Event Activity if any
  • Name of Person managing the Event
  • Event Running Sheet

Hospitality

  • Meal for each Person in the Band
  • Water and Soft Drinks per Person in the Band
  • Dressing Room or Area for Band to take Breaks