Create each transaction from the Service Calendar

  • Select the Date or Dates if a multiple date proposal/contract – dates per month per contract only – if in different months then different contracts to comply with legislation
  • Select the Booker
  • Select the Event Type (Gig, Service, Wedding, Function, Festival, Tour)
  • Select the Service – which shows existing events for that date
  • Select the Admin Client – who will be invoiced – so for Promoters or Functions this will be different to the venue
  • Enter the Gross Nett and Booking Fee – option for Deposit which will be invoiced on a date that is selected – calculating remainder to be paid and payment method
  • Add up to ten artists for this one date for the Proposal
  • Click to go to Proposal
  • Send the Proposal to the Venue showing Performer Name, Short Description, Gross Fee in a Pre Set Proposal format that links to the Venue Service Contact Details
  • Ability to then accept the proposal and go to contract OR decline the proposal noting the reason (auditable)
  • Have access to the Activity for each proposal showing the audit trail (that can be exported into a report if needed)
  • Go to Contract – add the Performance Times, adjust the Payment Method if needed, Add in Special Conditions if needed, Adjust the default Notice Times if needed and a Purchase Order Number if needed
  • Be able to copy same times for each date OR have the option of changing times per date if needed
  • From here be able to add in additional details for:
    • Wedding
    • Festival
    • Function
    • Tour
  • Be able to:
    • Invoice the Contract
    • Cancel the Contract
    • Send the Contract via Email OR Export and then Email with the option of selecting which amounts to show – Gross, Nett or Fee, Send Riders (all or selectable) at time of email send
    • Send the Contract and be able to select a variety of additional documents to be sent with it
      • Gig Contracts – Artist Riders, Venue Requirements
      • Wedding Contracts – Wedding Running Sheet
      • Function Contracts – Function Running Sheet
      • Tour Contracts – Artist Riders, Venue Requirements, Work Sheet, Money Sheet, Publicity Sheet
    • Have a Contract Activity that shows all changes and email deliveries for Audit Trail

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May Artist Spotlight!

Laura Frank latest single “Days Gone By” release date 17 Feb 2023

Jade Holland releases the Dance Remix of OH MY HEART FRiday 17 Feb 2023

To The Skies latest single WHO I AM released 24 Feb 2023

Frequently Asked Questions